Special Graduate Program at the Graduate School of Engineering
Admitted Candidates

How to Write Your Name

Name Order

Your name will be registered for both the university and your scholarship sponsor as indicated on legal documents such as your valid passport, which means that the spelling should be the same as these documents. Abbreviations and nicknames are not permitted.
At the University of Tokyo (UTokyo), your name will officially appear on all documents in the order of: LAST/FAMILY NAME, First name, Middle name.
However, after your enrolment at the UTokyo, there are a few exceptional documents on which your name can appear in whichever order you prefer, such as (First name), (Middle name), (Last/Family name), or (Last/Family name), (Middle name), (First name) upon request. For further information, please consult the relevant office AFTER you enrol at the UTokyo.

Japanese Language Classes (JLC)

There are Japanese Language Classes offered by each international students program as well as by the School of Engineering. Your ICT Admissions Desk will provide you with further information about your Japanese Language course.

Please refer to the following URL to better understand the differences between each JLC:
JLC-SE FAQ page

Tutor Assignment

A tutor is a student belonging to the same research laboratory as you. His or her basic task is to assist you with your study and research matters, university procedures, and other formalities so that you will soon become independent in Japan.

The names of the tutors will be announced in late September for October enrolment, and in March for April enrolment.
Please note that your tutor will assist you soon after your arrival in Tokyo. However, they do not work on weekends.

1) Introducing yourself to your tutor

You are advised to contact your tutor for self-introductions and receive his or her contact details for future communication in Japan. However, any issues concerning your admission status or scholarship matters should be asked directly to your ICT Admissions Desk, not to your tutor.

2) Meeting your tutor

Please refer to the Welcome to Tokyo page.

Enrolment Procedures

Please confirm the enrolment procedures period.

Offices to Visit at the School of Engineering

Please be advised that you will need to visit each office several times for your enrolment procedures. It is impossible to complete your paperwork perfectly in just one visit. Make your own plan to accomplish the enrolment procedures and pay heed to the deadline for each procedure. You should talk with your tutor about your plan and solicit their advice.

Please start processing whatever you can do during this period, because it takes a few days to complete all the necessary procedures.

ICT Admissions Desk You will receive the entire set of enrolment documents after your arrival in Tokyo. Please visit your ICT Admissions Desk first to pick them up and follow their instructions.
MEXT students: Visit the Office of International Students (OIS) at the School of Engineering	Non-MEXT students: Visit the Office of Graduate Division at the School of Engineering	EAP students: Visit the Office of International Cooperation and Exchange (OICE) at the School of Engineering
Your department administration office
UTokyo International Student Office (Application for Exemption)

Academic Information