Special Graduate Program at the Graduate School of Engineering
Admitted Candidates

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last updated on 22 March 2024

Post Graduate International Reserach Student
Non-degree program
(MEXT-EMBASSY)

 MXRS Admitted candidates
 Click HERE

Post Graduate International Reserach Student
Non-degree program
(SELF-SUPPORTING)

 SFRS Admitted candidates
Click HERE

EAP Admitted candidates
Student

Non-degree program

 EAP Admitted candidates
Click HERE

Degree Program Admitted candidates

International Admission Student
(Degree programs)

Go to Logistics for Admitted Candidates,
and then navigate through each subsequent tab.
last updated on 10 June 2018

LOGISTICS OF YOUR ENTRANCE TO THE UNIVERSITY OF TOKYO

The International Coordination Team (ICT) will assist you in completing these procedures via our online system. Please click and read each "Detail" below and ensure that you understand all the important points.

If you have any enquiries after reading this Guidance Information (for admitted candidates), please go to the FAQ page and you may be able to find your answers.

PRE-ENROLMENT PERIOD

May - August (for October entry)
December - February (for April entry)

Your official status as a student of the University of Tokyo

Academic Procedures

Financial Procedures

Traveling_Visa

Traveling_Air Flight

Housing

Health, Safety, and Insurance

Private Life (family, life in Tokyo, etc.)

Preparation for Your Travel to UTokyo

T-cens Itinerary Updates

Welcome to Japan

September - October (for October entry)
March - April (for April entry)

Check-in at Your Accommodation

Building a Foundation

Academic Procedures

Private Life

Financial Procedures for Admtted Degree Students

Your official status as a student of the University of Tokyo


Your official status as a student of the University of Tokyo will only start after your registration at the School of Engineering.

Springl entry students
1st April
Autumn entry students
1st October

The Immigration Office has warned the UTokyo's School of Engineering that if you come to Japan prematurely and try to change your visa status after arriving here in Japan, the Immigration Office might send you back to your home country to apply for your visa.
Therefore, please do not plan your trip until you actually have your Student Visa in your passport in your own country.

In addition, you should take into account the following probable consequences of an early arrival.

  • You have to be responsible for everything, including any unexpected accidents.
    Until then, you should protect yourself against any unexpected accidents by making sure you have suitable insurance cover.

  • You will need to complete formalities to legalise your residence in Japan within 14 days of your arrival in Japan.

  • You can only start to use the facilities, libraries, laboratory desk, etc. and get support from your tutor after your student status is officially registered.

  • You cannot enter the dormitory before the Dormitory Entrance Period.
    Each housing/dormitory management office will advise you of your move-in schedule, which may or may not correspond with your arrival date.

  • Therefore, there is the possibility that you will need to stay in temporary accommodation, for example a youth hostel, for the first night(s) at your own expense.
    Please always be mindful of whether cancellation charges apply when you make a reservation.

    •  


    [BEFORE ARRIVING in TOKYO]


    How to Write Your Name

    Name Order

    Your name will be registered for both the university and your scholarship sponsor as indicated on legal documents such as your valid passport, which means that the spelling should be the same as these documents. Abbreviations and nicknames are not permitted.
    At the University of Tokyo (UTokyo), your name will officially appear on all documents in the order of: LAST/FAMILY NAME, First name, Middle name.
    However, after your enrolment at the UTokyo, there are a few exceptional documents on which your name can appear in whichever order you prefer, such as (First name), (Middle name), (Last/Family name), or (Last/Family name), (Middle name), (First name) upon request. For further information, please consult the relevant office AFTER you enrol at the UTokyo.

    Japanese Language Classes (JLC)

    There are Japanese Language Classes offered by each international students program as well as by the School of Engineering. Your ICT Admissions Desk will provide you with further information about your Japanese Language course.

    Target
    Recommended JLC
    CVL-DPT candidates JLC Civil by the Department of Civil Engineering
    UBE-ENV/UPN candidates JLC Urban Engineering by the Department of Urban Engineering
    SPN-SYS/NEM candidates JLC Systems Innovation by the Department of Systems of Innovation
    JCK-OCT,
    G30-IBP/UDA/TMI, EAP-OCT/APR candidates    		 JLC (Japanese Language class) by the School of Engineering

    Please refer to the following URL to better understand the differences between each JLC:
    JLC-SE FAQ page

    Tutor Assignment

    A tutor is a student belonging to the same research laboratory as you. His or her basic task is to assist you with your study and research matters, university procedures, and other formalities so that you will soon become independent in Japan.

    The names of the tutors will be announced in late September for October enrolment, and in March for April enrolment.
    Please note that your tutor will assist you soon after your arrival in Tokyo. However, they do not work on weekends.

    1) Introducing yourself to your tutor

    You are advised to contact your tutor for self-introductions and receive his or her contact details for future communication in Japan. However, any issues concerning your admission status or scholarship matters should be asked directly to your ICT Admissions Desk, not to your tutor.

    2) Meeting your tutor

    Please refer to the Welcome to Tokyo page.


    [AFTER ARRIVING in TOKYO]


    Enrolment Procedures

    Please confirm the enrolment procedures period.

    Offices to Visit at the School of Engineering

    Please be advised that you will need to visit each office several times for your enrolment procedures. It is impossible to complete your paperwork perfectly in just one visit. Make your own plan to accomplish the enrolment procedures and pay heed to the deadline for each procedure. You should talk with your tutor about your plan and solicit their advice.

    Please start processing whatever you can do during this period, because it takes a few days to complete all the necessary procedures.

    ICT Admissions Desk

    You will receive the entire set of enrolment documents after your arrival in Tokyo. Please visit your ICT Admissions Desk first to pick them up and follow their instructions.
    MEXT students:
    Visit the Office of International Students (OIS)
    at
    the School of Engineering
    Non-MEXT students:
    Visit the Office of Graduate Division
    at
    the School of Engineering
    EAP students:
    Visit the Office of International Cooperation and Exchange (OICE)
    at
    the School of Engineering
     
    		 
    Your department administration office
     
    		 
    UTokyo International Student Office
    (Application for Exemption)

    Academic Information


    Academic Information

  • Schedule for the Graduate School of Engineering
  • Regstrations for classes
    • Academic Calendar


    Class Schedule (Tmie Schedule)

    The Time Schedule will be provided at the orientation for new international students or from each department office. In addition, it may be uploaded on the website of each department at the beginning of each semester. Please visit the website of your department.


    University of Tokyo Library System

      University of Tokyo Library System

    The Graduate School of Engineering would like you to realize it is your own responsibility to be in good health while studying at the University of Tokyo. If there are any physical health matters you need to discuss with your ICT Admissions Desk, please feel free to contact them by e-mail.

    [BEFORE ARRIVING in TOKYO]

    Travel Insurance

    Travel insurance policies exist in most countries. We recommend that you purchase travel insurance at your own expense for your own safety and security. Please ensure that such insurance covers you during your journey to Japan in the event of any emergency.

    [AFTER ARRIVING in TOKYO]

    Health Check

    The School of Engineering encourages all applicants to realize the importance of maintaining good health while studying at the University of Tokyo.

    Every October and April, the University of Tokyo provides you with an opportunity for a physical and medical check-up after enrolment. Please be responsible for your physical health and take advantage of this opportunity. The schedule will be provided at the orientation by the School of Engineering.



    Health and Safety

    You need to apply for National Health Insurance at the municipal office in the city or ward of your residence in order to receive health benefits.
    For more information on your health and safety during your study in Japan, please read the following webpage.
    Health and Safety


     

    Personal Budget

    You are advised to bring a sufficient allowance to start your new life in Tokyo. Japanese yen equivalent to about US $1,500 per month, either in cash or travelers' cheques, should be adequate to cover living expenses. In addition, you have to prepare admission fees at the time of enrolment.

    If you are a scholarship recipient, please bring an adequate amount of money to cover short-term living expenses until you receive your scholarship funding.

    Living Expenses in Tokyo

    Financial Procedures for Admitted Degree students

    You have to pay your admission fees at the time of enrolment. Go to the

    Degree students_Admitted Status

    You must have a valid "STUDENT VISA" in your passport to study at the University of Tokyo.

    EAP scholars
    		 Skip this page. Instead, please Click HERE and follow the instructruction.
    MEXT (degree) scholars
    		 Skip this page. Instead, please follow the instruction given by your ICT Admissions Desk.
    Non-MEXT (degree) scholars
    		 Read this page for your CoE application.

    Application procedures for Non-MEXT candidates

    "Certificate of Eligibility (CoE)" is a proof of status, which will allow you to obtain a visa to stay in Japan. CoE is one of required documents to apply for a visa in your home place.

    • You will need to present CoE to the immigration officer when you arrive in Japan.
    • Immigration to Japan has recently become stricter. Therefore, you must apply for and receive your Student Visa before you come to Japan. Accordingly, please do not leave your country until you have received your CoE (which is the document you need for your visa application), applied for your visa, and received it in your passport.
    • The Immigration Office have warned us that if you come to Japan prematurely and try to change your visa status after arriving here in Japan, the Immigration Office might send you back to your home country to apply for your visa. Therefore, please do not plan your trip until you actually have your Student Visa in your passport in your own country.

      • Entry Procedures ＜Visa / Certificate of Eligibility＞

    Degree students need to have approximately JPY150,000 per month in total for living expenses.

    • Average Living expenses for international students residing in Japan in the past is JPY136,000 per month. Accordingly, we recommend that EAP students have JPY150, 000 per month for living expenses.
      Living Expenses in Tokyo

    Certificate of Eligibility (CoE) for Non-MEXT students

    Non-MEXT degree students
    April entry
    October entry
    When to start applying for CoE
    December
    May
    Which step on T-cens to apply for CoE
    Finance>Step2

    Your ICT Admissions Desk advises you which financial category you need to work on.
    When your CoE is received
    Late February and March
    Late August and September
    From whom your CoE is received
    ICT Admissions Desk by post
    When to apply for your visa
    March
    September
    Important Note You will also need to present the Certificate of Eligibility to the immigration officer when you arrive in Japan. The Certificate of Eligibility will expire unless you enter Japan within three (3) months from the date of issue.


    1. Non-MEXT students : Working with T-cens

    Download the application form for a Certificate of Eligibility (CoE) and an example of a CoE from T-cens.
    • Upload your completed CoE application form onto T-cens.

    Important note for Chinese and Korean nationals

    When filling in the CoE form, #1-Nationality should be written in English.
    #3-Name, #5-Place of birth, and #8-Home town/city should be written in both Chinese characters and English letters.

    2. Non-MEXT students: Working with T-cens

    Upload all necessary documents certifying your ability to financially support yourself while studying in Japan onto T-cens.

    • If you have additional files than requested, you can upload them in the spaces from file1.pdf to file3.pdf. You can select whichever spaces to upload to depending upon the extension of your file.
        For example, your paper-based Certificate of Family Relationship can be uploaded as [file10.pdf] if it is converted into a PDF file.

    【PROOF OF FINANCIAL RESOURCES】

    Method of support to pay for expenses while in Japan

    • There are three primary potential funding sources.
    • You can select multiple ways to support yourself.
    • At the time of CoE application, you can change your financial plan you mentioned at STEP1 on T-cens.

    Your own expenses

    Supporter living abroad /in Japan

    Scholarship
    Your own saving
    • Family members
    • Relatives
    • Friends/Acquaintance
    • Relative　of friends/Acquaintance
    • Business connection/Personnel of local enterprises
    • Foreign government
    • Others


    General required documents for CoE application

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    Financial Supporting documents for CoE Application

    • Depending upon the method of support to pay for expenses while in Japan, the financial supporting documents vary.
    • You must present adequate financial supporting documents which prove that you have the amounts declared on your CoE application.
    Financial Supporting documents
    		 Your own expenses Supporter living abroad/Supporter living in Japan Scholarship
       
    checkmark.png
    checkmark.png
    checkmark.png
    checkmark.png
     
    checkmark.png
    		  
    Certificate of Famaily Relations (applies to all except Chinese citizens)
    		  
    checkmark.png
    		  


    Basic Requirements on CoE Documentation

      1. All documents must be issued within 6 months prior to your arrival in Tokyo, Japan
        For example:
        April 2024 entrance: the date on the document must be on or after November 1st, 2023
        October 2024 entrance: the date on the document must be on or after May 1st, 2023
      2. All documents must be written or translated into English.
        *If you cannot get an English document, you need to submit the one issued in the original language accompanied by an English translation except for documents written in Japanese. English translation can be done by yourself.

      3. Documents submitted to the Tokyo Immigration Office in connection with the application procedures will not be returned under any circumstances.


    Additional Requirements on CoE Documentation

    General required documents for CoE applicationto be upload onto T-cens
    CoE_application_form
    Downloadable in your designated Finace page
    copy of valid passport
    Upload it in the same page.

    • Make sure that the expiration date of your passport gives you sufficient enough for your study at UTokyo.
    • Must be on A4 size paper.
    • Make sure that scanned information appears clear in high resolution.
    digital photo for CoE
    Upload it onto T-cens.

    • Headshot photo(4cmX3cm)
    • With no background
    • Wear no hats, no sunglasses
    • Plain background
    • Taken within the last three (3) months prior to CoE application
    • A different photo used in your passport
    Financial Supporting Documents to be sent to your ICT Admissions Desk via post
    Certificate of Scholarship

    Make sure that the information below is included in the document.

    • Name of the funding source
    • Postal address and a contact person for the funding source
    • Applicant's status with this funding source
    • Terms and conditions of the scholarship
      - Full or partial scholarship 
      - Scholarship period 
      - Scholarship value per month
    pdf-icon.pngsample_of_certificate_of_scholarship.pdf
    Certified Bank Statement of applicant
    The certified bank statement must show the actual amount you have in your saving account under your name in English.

      【VERY IMPORTANT】
    • Your own name must clearly state.
    • The balance must be equivalent to at least JPY150,000 for each month of study in Japan.
    • The date of issuance should be clearly stated.
    pdf-icon.png sample_of_certified_bank_statement.pdf
    Supporter's bank statement
    The certified bank statement must show the actual amount your supporter has in his/her saving account under his/her name in English.

      【VERY IMPORTANT】
    • Your supporter's name must clearly state.
    • The balance must be equivalent to at least JPY150,000 for each month of study in Japan.
    • The certificate must be written on the bank's letter-headed paper, with an official stamp of the bank.
    • The date of issuance should be clearly stated.
    pdf-icon.png sample_of_certified_bank_statement.pdf
    Letter of Financial Support
    Downloadable in STEP3.
    This is a letter affirming that your sponsor will make the payments on your behalf.
    Sample of Letter of Financial Support
    Supporter's Employment Certificate
    		 No fixed format
    Certificate of Family Relations
    This document certifies the relationship between you and your supporter (family). All applicants except Chinze citizen should submit this. (No fixed format)
    The original copy of an official "Notarial Certificate of Relationship 公証書　issued at 公証処" (Only applies to Chinese citizens excluding Taiwanese)
    The original copy of an official "Notarial Certificate of Relationship" issued by the government must be submitted to your ICT Admisions Desk.
    pdf-icon.pngSample of Notarial Certificate
    Send an e-mail to your ICT Admissions Desk and notify them that you have completed uploading your CoE application.

    3. ICT Admissions Desk -> Non-MEXT students

    (EAP students can skip this section.)
    • Your ICT Admissions Desk will thoroughly review the CoE application documents that you submitted online, and send you further instructions by e-mail.
    • You may need to revise your online application.
    • Please do not post your application documents until you receive the final go-ahead from your ICT Admissions Desk.

    4. Non-MEXT students: Working with T-cens

    When you receive the final go-ahead from your ICT Admissions desk, post all necessary documents to them. (N/A for CVL-DPT)

    5. ICT Admissions Desk

    After receiving your documents, your ICT Admissions desk will apply for your CoE at the Tokyo Immigration Bureau.

    It is likely to take approximately five (5) to seven (7) weeks for your CoE to be issued.


    Application Procedures for Student Visa

    6. ICT Admissions desk -> Non-MEXT students


    For October-entry students: Between the end of August and the middle of September
    For April-entry students: Between the end of February and the middle of March
  • Upon receiving your CoE from the Tokyo Immigration Bureau, your ICT Admissions desk will send its copy (PDF) to you.

  • As soon as you receive the copy of your CoE (PDF) , you must apply for your visa at the nearest Embassy or Consulate of Japan in your home country.

    • You must have the following for your visa application:

    • PDF of "Certificate of Eligibility (CoE)"
    • PDF of "Certificate of Admission" from the University of Tokyo
    • A valid passport
    • Financial documentation (just in case)
    • A portrait photograph (4 cm × 3 cm)

    Once your visa has been issued

    7. Non-MEXT students

  • Please notify your ICT Admissions desk through the T-cens system.
    --> [Online] Please update your status on the Admitted page/STEP4.

  • You will also need to present the PDF of your Certificate of Eligibility to the immigration officer when you arrive in Japan. The Certificate of Eligibility will expire unless you enter Japan within three months from the date of issue.
    Then visit your ICT Admissions Desk in person to notify your arrival in Tokyo.

    • ADB scholars
    		 Skip this page. Instead, please follow the instruction given by your ICT Admissions Desk.
    MEXT (degree) scholars
    		 Skip this page. Instead, please follow the instruction given by your ICT Admissions Desk.
    EAP studets
    and
    Non-MEXT (degree) scholars
    		 Read this page for your flight arrangements.

    Flight Tickets

    Reservations

    Arrange your own flights.
    Note that you are responsible for your transportation expenses from your home to the University of Tokyo. Scholarship recipients need to follow the instructions from the scholarship foundation.

    Travel date
    You are advised to arrive in Tokyo during
    the period notified by the School of Engineering.
    • The School of Engineering does not accept arrivals on Friday afternoons or during weekends (Saturdays and Sundays).
    • The Immigration Office has warned us that if you come to Japan prematurely and try to change your visa status after arriving here in Japan, the Immigration Office might send you back to your home country to apply for your visa. Therefore, please do not plan your trip until you actually have your Student Visa in your passport in your own country.
    • Please check FAQs for Traveling for the reasons.

    Name

    International regulations stipulate that the spelling of your name on your travel documents must be as shown in your passport.

    Arrangement Results; T-cens Itinerary (Admitted/STEP4)

    After you receive your itinerary from your airline company, please type the details of your itinerary (date, flight number, and arrival time in Tokyo) onto T-cens in order to share your arrival data easily with your tutor.

    FAQs for Traveling

    Please refer to the FAQs page.

    • Q1. Why can't I arrive on Friday afternoon?
    • Q2. Why do you recommend us to take out travel insurance?
    • Q3. Can I arrive in Tokyo earlier than the period notified by the School of Engineering?
    • Q4. Can I arrive in Tokyo later than the period notified by the School of Engineering?
    　

    Family

    The School of Engineering believes that it is only natural for you to live with your spouse and children while in Tokyo. However, before inviting your family, we recommend you think carefully about the current living conditions in Tokyo. During the first couple of months in Tokyo, you will be extremely busy both as a student, and in settling in to life in Japan. In addition, you should consider the extra expense incurred by the presence of dependents. In addition to more expensive living quarters, you will also be obliged to arrange legal documentation such as a Certificate of Eligibility for your family members.
    In general, we recommend that you initially come on your own, and then invite your spouse and children after you have become accustomed and settled in to life in Japan.

    Please read FAMILY under FAQs for STEP4 for reference.

    Obtaining Family Visas after your enrolment
    Visa Consulting Service
    Support for Family Members in Japan



    *Note*
    The University of Tokyo requires you to submit an official marriage certificate in order to live together in the UTokyo dormitories.

    Calendar

    National Holidays in Japan

     

    Daily Life

    Daily Life in Tokyo

     

    International Student Associations in the University of Tokyo

    There are several international student associations where you can meet people from your own countries. International Student Associations at the University of Tokyo

     

    University of Tokyo COOP

    University of Tokyo Coop

    Background Information

    The current housing situation for international students

    The current housing situation for international students is an important factor to consider because Tokyo is noted for its high living costs. For example, rents around the Hongo campus cost on average about ¥80,000 ~ ¥100,000 per month for a room of just 10 ~ 20 square meters.
    Renting private accommodation in Japan, especially in the Tokyo area, can also be very time consuming. You will be required to complete a housing contract in person and provide a resident card; notification of a full guarantor (your supervisor cannot be your guarantor); and provide up-front payment of key money and/or a deposit.

    Choices for International Students

    Housing options for UTokyo international students can largely be divided into the following categories:

    Dormitories operated by University of Tokyo (UTokyo)

      Degree students EAP students
    When to start working on OSTA April entry
    December
    October entry
    June
    Which step on T-cens to notify OSTA application number Admitted>Administrative Procedures>Form1 Step3
    When allocation results are received April entry
    Late February/March
    October entry
    Late July/August
    Which step on T-cens to fill in your housing results Admitted > Itinerary Step4


    Application through OSTA (Online System for UTokyo Accommodation)

    Apartments and Other Rental Properties Operated by Private Businesses

    Some students may be interested in finding apartments and other privately rented accommodation provided by private businesses. They should contact each real estate company or office directly to apply for accommodation.Each type of accommodation has different benefits, so you would need to choose the accommodation type that best suits the purpose of your stay.

    The Graduate School of Engineering strongly recommends that you read the following two sites before you start looking for an apartment or room.

    • For those who are planning to live in a private apartment: Private Accommodations
    • Please take time to understand the 'University Guarantor System' exclusively for international students who meet certain conditions set out by the University. University Guarantor System

    Dormitories operated by UTokyo

    Depending on the program or departments you belong to, your selection of applicable dormitories differs.
    You should check which dormitories you can apply for at the time of application.     You should also note that room allocation at these dormitories is not guaranteed. The number of vacancies is very limited, and demand is very high.
    You will need to decide which room-type is most suitable for you. You cannot apply for both single and couple/family rooms at the same time. For example, application for "a single-room at UTokyo Mitaka and a family room at UTokyo Kashiwa at the same time" is not acceptable.

    Those who are successfully allocated to one of the UTokyo dormitories will receive a Notification of Admission to UTokyo Accommodation from the Housing Office by e-mail with the name of the allocated dormitory and the possible move-in dates. There is the possibility that you need to pay your monthly dormitory fee before your actual check-in date due to the regulations laid down by each UTokyo dormitory.

    What should I do if my Accommodation Application is UNSUCCESSFUL?

    If your ACCOMMODATION APPLICATION was not successful, you need to find an apartment by yourself.
    For CVL DPT candidates, please consult the Civil FSO.

    Finding accommodation is most important to facilitate smooth and quick enrolment procedures.
    Please read the contents below, and start searching for your accmmodation. Temporary Stay, setting down in your accommodation, Commuting Time, and Building a Foundation

    Temporary Stay

    There is the possibility that you will need to stay in temporary accommodation, for example a youth hostel, on the first few nights at your own expense. Each housing/dormitory management office will advise you of your move-in schedule, which may or may not correspond with your arrival date. In addition, certain formalities including contracts must be completed before moving into the room. You must always be mindful about whether cancellation charges apply when you make a reservation.

    You can make your own reservation directly with these hostels.

    Tokyo Central Youth International Hostel at IIDABASHI (20 ~ 30 minutes from the UTokyo Hongo campus) Sakura Hotel at JIMBOCHO (20 ~ 30 minutes from the UTokyo Hongo campus) Tokyo City Apartments

    Settling down in your accommodation

    You may need your tutor's help to complete the following processes, especially if you live in a private apartment.

    Commuting Time

    The JORUDAN Norikae site can be used to check train routes to and from your laboratory. JORUDAN Norikae site

    FAQs for Housing

    Please refer to the FAQs for Admitted Candidates.

    [Before Leaving Your Home Country]

    Travel Insurance to be purchased in your home country

    Please refer to Health, Safety, and Insurance.

    Luggage Preparation

    Please refer to the helpful instructions below for advice on what to bring and what not to bring on your journey. Please do not arrange to send your belongings to Japan unless you are able to receive them yourself when they arrive; nobody else can receive your shipment in Japan even at a dormitory or laboratory if you are not present in Japan.

    Managing your Luggage: Recommendations

    Please be mindful of the regulations applied by each airline and airport that you will use on your journey, and follow their directions. It is your responsibility to check the regulations prior to your departure. Security Guide at New Tokyo International Airport (Narita)

      1. Items that can only be carried in your CHECKED-IN baggage
      • Any liquids must be put into your checked baggage, not in in-cabin/carry-on baggage. This includes: perfumes, gel/shaving cream, and cosmetics (skin lotion, shampoo, etc.)
      • Food (dried, canned, and/or bottled only) must be put into your checked-in baggage, not in carry-on luggage, and should be unopened and properly packed in the manufacturers' original packing.
        - For instance: pickles, milk powder, spices, etc.
      2. Items that CANNOT be brought to Japan
        It is prohibited to bring any of the following items into Japan: - Homemade cooked food, oils, certain sweets, and any kind of meat products, etc. Airport officials may request to inspect your baggage.
      3. Items you may wish to bring to Japan
      • Dried grains
        You may bring a small quantity of food items for the first few days. You will soon find a variety of foodstuffs in the local shops.
        - Beans, rice, and so on.
      • Useful items
        A folding umbrella
        If you wear glasses, a spare pair of prescription glasses
      • Clothes
        Please bring a reasonable quantity of items.
        You can also easily buy clothes in Tokyo at reasonable prices.

    "Things to Do" before Traveling to Japan

    Please ensure that you have completed your preparations before leaving for Japan, such as obtaining approval for time off work or academic leave, etc.

    International Student Handbook

    If you would like to know more, please refer to the International Student Handbook

    T-cens Itinerary Updates at Admitted/STEP 4

    -->Approximately one month before your enrolment at the University of Tokyo

    1. Update your information on the T-cens web form at the Admitted page (for degree students ) or STEP 4 (for EAP students) whenever you have any fresh news about your arrival data.
    2. After confirming your data entries, proceed to the next page.
    3. Click the icon, and you can download your itinerary.
    4. Convert your T-cens Itinerary to a PDF file, and send it to your tutor and supervisor to ensure their swift understanding of your schedule.
    5. In this way, you can easily and safely share information with them.

     

    Enrolment Procedures Packet

    -->Soon after your arrival in Tokyo

    For students via the Exchange Student Program under Agreement with Partner Universities

  • Please visit the OICE with your tutor.
    • Academic Procedures (after arriving in Tokyo)

    For degree students via the Special Graduate Program at the School of Engineering

    1. Visit your ICT Admissions Desk right after your arrival in Tokyo to pick up "Enrolment Procedures Packet (paper-based)".
    2. Make your own plans for the enrolment procedures and pay attention to the deadline for each procedure.
    3. You should talk with your tutor about your plan and get their advices.
    4. Please be advised that you will need to visit some offices several times for your enrolment procedures, because it is impossible to complete your paper-works in just one visit.
    Academic Procedures (after arriving in Tokyo)

    Please click the "COMPLETE" button on T-cens before you leave for Tokyo.


    Have a safe and comfortable flight and see you in Tokyo!


    Nihon e Youkoso! (Welcome to Japan!)

    The following sections provide information for right after you arrive in Tokyo.

    Immigration Section at the New Tokyo International Airport (Narita /Haneda)

    You must present your Certificate of Eligibility or MEXT Scholarship Certificate to the immigration officer at the airport. Please be advised that you should enter Japan within three months of the date of issue of the Certificate of Eligibility.

    Please make sure to read the following sites on entry procedures at the airport and residing in Japan. There are lots of important terms you should know; Resident Card, import restrictions, etc.

    Meeting Your Tutor

    As for a meeting place with your tutor, you are basically expected to come to Tokyo area by yourself.

  • Please remember to keep all necessary information and the telephone number of your ICT Admissions Desk to hand.
  • Discuss with your tutor where to meet on your arrival date. Please be sure to discuss carefully with your tutor to decide precisely where and when to meet upon your arrival. Nowadays the following places might be much more convenient for both you and your tutor.

    • 1. Students arriving at Narita

    Airport Access Information (the New Tokyo International Airport (Narita))

    2. Students Arriving at Haneda

    Access Information (Haneda Airport)

    3. Shinjuku -Bus Terminal (BASTA Shinjuku)

    Shinjuku Bus Terminal
    Japan Times: New all-in-one bus terminal opens at Tokyo’s Shinjuku Station

    How to Arrange Luggage Delivery Service

    • Find a Delivery Service Counter, such as GPA Airport Delivery Service or YAMATO Delivery Company. For example, YAMATO Delivery Company is probably easier for you to identify. Just look out for an image of a black cat, literally KURO NEKO in Japanese. This is the image to look for:
    • Sort out and separate whatever you may need for the next few days, and put them into a small, easily manageable bag.
    • Write the address of your accommodation; the contact telephone number can be that of ICT Admissions Desk if you wish. You may want to opt to "receive your luggage at night".
    • Pay the delivery fee; the price varies depending on the courier service.
    • Send your large and heavy luggage (i.e. checked-in baggage) separately.
    • Receive your luggage at your destination (you will need to be there at the appointed time).
      Baggage Delivery (from Narita)
      Baggage Delivery (from Haneda)

    Your First Few Days in Tokyo [Formalities to Legalise your Residence in Japan]

    You will need to complete all these formalities within 2~4 days of arrival in Japan in order to get on with your life in Japan. Your tutor will help you. Be warned though that your first few days in Japan are likely to be extremely busy.

    Resident Card

    Obtain a Resident Card on the spot at your arrival airport.

    Please pay special attention to the spelling of your name on the Resident Card soon after you receive it at the airport. If the information on your Resident Card differs, even if only slightly, from the information in your passport, you will likely be unable to open a bank account or to obtain some necessary official documents in the future.

    Visit the municipal office in the city or ward of your residence with your Resident Card.

    You are asked to visit the municipal office with your resident card, and notify them of your address within 14 days.

    Visa and Residency Card

    National Health Insurance and other insurances

    You will then need to apply for National Health Insurance at the municipal office in the city or ward of your residence in order to receive health benefits. Health and Safety

    BANKS

    Open your new bank accounts with your resident card.

    Each scholarship sponsor specifies the bank and branch at which you will need to open an account in October. Please wait for a while.

    1) For non-EAP students (CVL, G30, JCK, UBE, and SPN):
    You need to open your bank account with certain designated bank offices in order to receive your scholarship.

    2) For EAP students:
    Most EAP students (Exchange program students) do not have to open a new bank account in Tokyo. If you need any further information in this regard, please contact your designated contact at the ICT.

    Banks and Credit Cards

    Student Commuter Certificates

    When you buy a student commuter pass (TSUGAKU-TEIKI), you need to have a Student Commuter Certificate. You will receive this from your department office with your student ID card. (Not available to research students) Student Commuter Certificate

    SCHEDULE for ADMITTED CANDIDATES

     

     
    April entry
    October entry
    The term starts on:
    1st April
    1stOctober

    Things to Do
    before arriving to Japan

    		 Confirm from here. Confirm from here.
    Academic Information

    SCHEDULE for APRIL ENTRY Degree Students (Subject to Change)

    Date

     

    		 CVL, RES M:
    man
    datory
    O:
    option
    al

    Notes
    Anytime Flight ticket reservations
    --->Non-MEXT: Please start anytime you like.
    M
    		 N/A for MEXT
    Late December to January
    Housing application through OSTA
    O
    		 Online application(OSTA)

    Late January

    to February
    • CoE.xls (all Non-MEXT students)
    • Name in Katakana
    M

    Online application(OSTA)

     
     



    All submissions must be sent by registered express mail, such as EMS.

    • "Acknowledgment" with your signature
    • CoE supporting financial documents, etc.
    • Photographs
    		Postal Submission
    Late February Announcement of application results for UTokyo dormitories
    		 
      Degree Certificate update
    ---> Your ICT Admissions Desk may contact you regarding your Degree Certificate updates if necessary.
    		Postal Submission
    March Visa application in your home country
    M
    		  
    March
    		 Tutor Assignment
    		T.B.A.
    March Japanese Language Class registration
    O

    Online application

    (STAR)
    Early March

    		 UTokyo enrolment procedures for degree students

    Deadline for Enrolment Fee Exemption application
    M
    		 Degree students (Masters and Doctorate)

     

    MEXT scholars must arrive at Tokyo.
    		MEXT scholars only

     

    		 UTokyo Dormitory
    Entrance Period
    -->Read thoroughly and carefully the Notification of Admission to UTokyo Accommodation sent from the Housing Office
    by e-mail.
    		MEXT scholars who are allocated to UTokyo accommodation.

    You must arrive in Tokyo by the date specified by your ICT Admission Desk and complete the MEXT scholarship procedures.

     
    		Non-MEXT scholars who are allocated to UTokyo accommodation


    If you will arrive later than the date specified by your ICT Admission Desk, please consult with them.

     

    		 Application for Tuition/Enrolment Fee Exemption
    If appli
    cable
    		Those who would like to apply for tuition/enrolment fee exemptions must submit their application forms.
    UT scholarships registration
    M
    		 For UT scholarships scholars only
    ADB scholarship registration
    M
    		 For ADB scholars only

    JASSO Honors scholarship registration
    M
    		 For JASSO Honors scholars only
      MEXT scholarship registration
    M
    		 For MEXT scholars only

    1st April

    Summer semester starts.


    SCHEDULE for April ENTRY (All new international students)

    Summer Semester Matriculation
    O

    Orientation Guidance by each department or program
    --> Your ICT Admissions Desk or a department office may advise you further information.
    O
    Web Registration Period for the S1S2 lectures
    M
    Web Modification Period for Web registration for the S1S2 lectures
    O

    Orientation Guidance by the UTokyo Headquarter's office

    O

    Orientation Guidance by the School of Engineering
    O
    Health Check-up
      Medical Check-ups for April 2019 Entry Students and Researchers will begin in the middle of April at Komaba campus.
    M

    Seminar on Earthquake Disaster Reduction
    O

    SCHEDULE for AUTUMN ENTRY Degree Students (Subject to Change)

    /strong>

    Date

     

    		 CVL, G30, SPN, UBE, JCK, MXEINR M:
    man
    datory
    O:
    option
    al

    Notes
    Anytime Flight tickets reservation
    ---> Please start anytime you like.
    M
    		 N/A for MEXT

    Usually between the end of May and June
    • CoE.xls (for students with non-MEXT)
    • Name in Katakana (N/A for EAP students)
    M
    		 Online application
    (T-cens)
    Usually around June to July
    • Housing application through OSTA
    O
    		 Online application (OSTA)
    Anytime
    in
    July / August

    Each ICT Admissions Desk will inform respectively.

  • "Acknowledgment" with your signature
  • CoE supporting financial documents, etc.
  • Photographs

    		•
    		Postal Submission
    Late July Announcement of application results for UTokyo dormitories
    		 
    Anytime
    in
    August/ September     		Degree Certificate update
    ---> Your ICT Admissions Desk may contact you regarding your Degree Certificate updates if necessary.    		   Postal Submission
      Visa application in your home country
    M
    		  

    		Tutor Assignment    
    September Japanese Language Class registration starts
    O
    		 Online application (STAR), etc.

    Middle of September
  • UTokyo enrolment procedures for degree students (Masters and Doctorate)

  • Deadline for Enrolment Fee Exemption application

    		•
    M
    		 Degree students (Masters and Doctorate)



    MEXT scholars must arrive in Tokyo.
    		MEXT scholars only



    		UTokyo Dormitory
    Entrance Period
    -->Read Notification of Admission to UTokyo Accommodation sent from the Housing Office
    by e-mail.
    		MEXT scholars who are allocated to UTokyo accommodation



    		Non-MEXT scholars who are allocated to UTokyo accommodation

    Degree students
    (Masters and
    Doctorate):



    		 Application for Tuition Fee Exemption
    If appli
    cable
    		Those who would like to apply for tuition/enrolment fee exemptions must submit application forms.
    UT scholarships registration
    M
    		 For UT scholarship scholars only
    ADB scholarship registration
    M
    		 For ADB scholars only

    JASSO Honors scholarship registration
    M
    		 For JASSO Honors scholars only


    		MEXT scholarship registration
    M
    		 For MEXT scholars only
    1st
    October

    Autumn Semester Matriculation
    O
    		 All new international students

    1st
    October,

    Winter term classes begins.

    		      


    SCHEDULE for AUTUMN ENTRY (All new international students)

    Web Registration Period for the Winter Classes
    M
    Web Modification Period for Web registration for the Winter Classes
    O

    Orientation Guidance by each department or program
    --> Your ICT Admissions Desk or a department office may advise you further information.
    O

    Orientation Guidance by UTokyo Headquarter
    O

    Orientation Guidance by the School of Engineering
    O
    Health Check-up
      Medical Check-ups for Autumn 2018 Entry Students and Researchers will begin in the middle of October at Komaba campus.
    M

    Seminar on Earthquake Disaster Reduction
    O

    Submission Check List

     

     
    Degree students
    Where to download
    the Submission Checklist
    Admitted>FileUpload＞DownLoad File Name
    HOW TO READ THE DIGITAL SUBMISSION CHECKLIST for Degree Students (N/A for EAP)

    Important notes

    • All PDF, Word and Excel files to be uploaded to T-cens should be under 2 MB
    • A4 paper is preferable for postal submissions
    • We would appreciate if you only use paperclips instead of stapling or pinning your application documents

    EAP students can skip this page.

    Note:
  • EAP=Exchange Student Program under Agreement with partner universities.
  • N/A for EAP students = Not applicable for EAP program students.

    • Admission Offer (Certificate)

    Once you have cleared screening by the University of Tokyo Security Export Control, the Admission Notice for Successful Applicants will be issued to you and will be sent to you in a timely manner. As this notice will not be re-issued, please submit a copy when you apply for a passport or time off work, etc. If you are requested to submit the original, please contact your International Coordination Team (ICT) Admissions Desk in advance.

    Degree Certificate

    At the time of your enrolment, the Graduate School of Engineering must have your most up-to-date documents available.


    One of the qualifications to enter this degree program at the Graduate School of Engineering at the University of Tokyo is to have completed a bachelor’s degree (for master’s programs) or a master’s degree (for doctoral programs) in another country before enrolling at The University of Tokyo.

    If you did not hold a relevant degree at the time of application to the Graduate School of Engineering, and therefore submitted a certificate of expected graduation as a substitute for your degree certificate, you must update your graduation status by submitting your degree certificate. If you need to demonstrate the completion of your degree course, please allow enough time to prepare your degree certificate and send it to your ICT Admissions Desk. If preferred, you can submit an officially certified copy of your diploma instead of your original degree diploma.


    1. Upload your most recent degree certificate via the File Upload option under the Admitted tab if you were an on-going student at the time of your application to the Graduate School of Engineering.
    2. Then your ICT Admissions Desk will submit the uploaded one to the Office of Graduate Division.
    3. Please bring your original Degree Certificate or Diploma, which you have uploaded on T-cens, and show it directly to the Office of Graduate Division at the time of your enrolment.
      If your original documents are not available, the School of Engineering accepts photocopied documents ONLY WHEN they are attested to be accurate facsimiles of the original with original stamps of attestation from a suitable legal entity. Attestations can be provided by the academic institute where you studied or a local notary. Or you can bring your original document and ask the Office of Graduate Division to make a photocopy at the office.

      To be submitted by: Number of Original Materials to be Submitted at the time of your enrolment
    Degree Certificate or Diploma of the last university attended (undergraduate/Master's) Those who are requested by your ICT Admissions Desk 　
    ONE
    (if requested)
    The most recent academic transcript of the last university attended issued by the university (undergraduate/Master's) 　
    ONE
    (if requested)


    Enrolment Period for the Graduate School of Engineering

    The School of Engineering would like to remind you that your enrolment period for the Graduate School of Engineering as a Master's degree or a Doctoral degree student is limited to the one indiated on your Admission Notice for Successful Applicants only. The Graduate School of Engineering does not permit you to change to another enrolment period.

    If a sponsor for a prospective scholarship requires you to start your academic life, you must re-apply for a Master's/Doctoral course at the Graduate School of Engineering through the entrance examination. You will then be re-examined by the department faculty members as a regular applicant. Please contact your ICT Admissions Desk immediately for further consultation.

    However, if you have already passed the preliminarily selection for a MEXT scholarship through the Japanese Embassy for enrolment in April/October, please contact your ICT Admissions Desk immediately. We will transfer you to your prospective department for further consultation.

    Please confirm the enrolment procedures period.

    Admission Expenses

    As a new UTokyo student, you will need to pay your examination fees, admission fees, and tuition soon after arriving in Tokyo.
    If you are a scholarship recipient, please follow the instructions provided from your scholarship institution.

    Students awarded MEXT Scholarships are not required to pay the above expenses (tuition, examination, or admission fees), but they must complete the necessary procedures at the University of Tokyo by the deadline.

    Admission Fees and Payment

    Admission Fee and Tuition Exemptions

    If you are interested in Applications for Exemptions/Deferred Payment of Tuition for the First Semester, please read the following URL.
    Information for students enrolling in October will be updated in around May or June. Please note that Tuition Fee exemptions are also extremely competitive.

    Tuition Exemptions

    Scholarship Formalities

    Scholarship matters at the designated offices

  • For MEXT scholars: School of Engineering (OIS)
  • For scholars with other scholarships: Representative office of each scholarship sponsor


    • Terms and conditions of scholarships

    Scholarship recipients need to understand the terms and conditions of their own scholarship and follow their sponsorʼs instructions to pick up the money. The first monthly scholarship will be paid to you by bank transfer in late October or November if you enrol in September, and at the end of April or May if you enrol in April.

    Boarding Pass Stub

  • For MEXT scholars:
      Please submit your BOARDING PASS (which proves your embarkation) to the Office of International Students at the School of Engineering) during the MEXT scholarship registration period.
  • For other scholarship recipients:

      Please follow the advice of your scholarship office.

    • This Guidance Information (for admitted candidates) provides you with information on how to enrol in the Graduate School of Engineering at the University of Tokyo. First read Logistics for Admitted Candidates, and then navigate through each subsequent tab.


    If you have any enquiries even after reading this Guidance Information (for admitted candidates), please read this FAQ page and you may be able to find your answers.

    If you still cannot find your answers, then please contact Your ICT Admissions Desk.

    Application for an External Scholarship

    Q1. My financial status for admission is self-supporting, and I am now applying for an external scholarship. The scholarship foundation office asks me to submit a recommendation letter from my prospective supervisor at the University of Tokyo. What should I do?

    A1. Please send your request to your designated contact on the ICT staff as soon as possible. Include detailed information about the scholarship, such as terms and conditions. Even though all ICT staff members work hard to support your scholarship application, it is impossible to answer emails immediately after you send them, because they are working with many students each with different application conditions. Please allow ample time when you send emails to your designated contact on the ICT staff, and expect to wait at most three days before you receive a reply.

    Family

    Q1. Why should my family come a few months later?

    A1. There are many legal procedures, such as visas, accommodation, finance, etc., that need to be handled in order to welcome your family. Not only will you likely feel overwhelmed by the extra bureaucracy, but also your family members as well as your tutor may feel excessive stress. It is much easier to come by yourself alone to begin with, establish your living environment, and then welcome your family.

    The School of Engineering believes that it is very natural for you to live with your spouse and children while in Tokyo. However, before inviting your family, we recommend you think carefully about the current living conditions in Tokyo.
    During the first couple of months in Tokyo, you will be extremely busy both as a student, and in settling in to life in Japan. You should consider the extra expense incurred by the presence of dependents. In addition to more expensive living quarters, you will also be obliged to arrange legal documentation such as a Certificate of Eligibility for your family members.
    In general, we recommend that you initially come on your own, and then invite your spouse and children after you have become accustomed and settled in to life in Japan.


    Q2. Do you help with visa for my family members?

    A2. No, the School of Engineering does not help you with visa applications for your family members. The University of Tokyo proapply).
    For more information about support for visas, please refer to the Private Life page.

    Japanese Language Classes at the School of Engineering

    Q1. What is the difference between Japanese Language classes (JLC) offered by the School of Engineering and the various JLCs provided by the other departments, the JLC Komaba Research Campus, or the Center for Japanese Language Education?

    A1. You can find the answers at the following link: FAQs for JLCSE
    If your prospective department has its own Japanese Language Class, we strongly recommend that you visit the webpage for each relevant Japanese Language Class as well.

    Health

    Q1. Do I have to undergo a chest X-ray examination before coming to Japan?

    A1. No, you do not have to undergo a chest X-ray examination before your enrolment at the University of Tokyo (UTokyo), because every October and April, the University of Tokyo provides you with an opportunity for a physical and medical check-up after enrolment.

    Housing


    Q1. Why does the School of Engineering place such an emphasis on housing allocation?

    A1. It is very important that you have somewhere to live immediately after your arrival in Tokyo. Your very first step is to register your residential address at a local municipal office. The resident card is necessary for you to complete other official legal registrations such as university enrolment, opening bank accounts, joining the national health insurance scheme, and so on. All of these should be completed within a short period after your arrival. A temporary residence, for example a hotel, is not usually accepted for alien registration at a local municipal office. You will need to confirm the regulations and conditions for each case by yourself.

    Q2. Can I cancel my room at the UTokyo dormitory if I do not like it?

    A2. The system cannot afford such flexibility. If you feel it will be difficult for you to compromise in these circumstances, please do not apply for any rooms you may not feel comfortable enough with. Simply limit your applications to rooms that you can tolerate.

    Q3. Can I continue to live in a single-person room at the dormitory after my spouse arrives in Tokyo several months later?

    A3. No. You will be obliged to move out of "the single-person room" at your dormitory and move somewhere else where you can live comfortably with your spouse. No room switching is available. Please note that due to limited availability, it is extremely rare for a single-occupancy tenant in a dormitory to be re-allocated a couple- or family-occupancy room in a subsequent dormitory application.

    Q4. Can I reapply for another room at one of the dormitories?

    A4. It is university policy to give higher priority to “first timers”, so we should advise you that it is unusual that "second timers" are allocated another dormitory room if they reapply on account of the equal opportunity policy concerning the allocation of residency.

    Q5. How many opportunities are there to apply for a place in the dormitories?

    A5. Twice a year. Applications can be accepted from January to move-in in April, or from July to move-in in October. If you are not allocated a room in a dormitory to move-in in October, you can try again and reapply for the UT dormitories the following January to move-in in April.

    Q6. If I cannot get accommodation in the dormitories, who can provide help or support to search for a private apartment?

    A6. You will need to ask your supervisor and your tutor to help, however you must understand it is impossible to conclude a contract without your physical presence at the contract signing. Also there are numerous procedures, customs, and other features of Japan’s apartment rental system you will need to understand. Please click here for further information: Private Accommodations (Apartments and Hotels)

    Q7. I do not want to live in an unfurnished room. Can I easily find a furnished room?

    A7. It is not easy to find furnished accommodation. Many properties in Japan are unfurnished when tenants move in. Tenants then provide their own furniture, which may mean it has to be bought. There may be furnished rooms for international residents, but those rooms cost more compared to unfurnished rooms.

    Q8. I would like to live in a friend or relative's house for a certain period (more than two weeks) upon my arrival, and then I will move to an apartment which I will find by myself. What do you think of this plan?

    A8. We recommend that you stay at your initial residence for at least a month or longer. You need to remember that you must register or re-register yourselves with your ward/city office, banks, university offices, etc. each time you move accommodation. This can be very time consuming. In addition, please consider the extra burden this may impose on your tutor who may need to help you as a Japanese language translator.

    Q9. Which is the easiest season to find accommodation?

    A9. There may be more vacancies in spring because March is the end of both the academic and fiscal year in Japan, so many more people move then.

    Q10. How can I check the commuting route, and how long will it take between my future accommodation and the laboratory?

    A10. The site below can be used to check train routes to and from your laboratory.

    JORUDAN Norikae YAHOO Japan Norikae

    Q11. Is there anything else I should know regarding my housing search?

    A11. To better understand Japanese housing options, we strongly recommend you read the following URL.

    (Japanese and English) Basic Knowledge of House hunting (Japanese and Chinese) Basic Knowledge of House hunting

    Q12. I do not have enough money to rent an apartment by myself. Are there any student loans to support accommodation while at the University of Tokyo?

    A12. No. You will need to prepare sufficient funds by yourself.


    Q13. I have already bought my flight ticket and plan to arrive in Tokyo on September 23rd. If I get a UTokyo dormitory, must I change my flight reservation even though I have to pay a cancellation charge?

    A12. Go to Travelling FAQ.5 for your answer.


    Q14. Enquiries regarding OSTA application

    Item #9.  Should I select only "a2" - "Graduate school of Engineering" alone or should I fill column (c) Administration Bureau also?

    • Answer for Item #9; Choose Graduate School of Engineering, and then write the name of your department.

    Item #13. What is the difference between couple accommodation and family accommodation? I am married and my spouse will join me after my arrival in Japan.

    • On each dormitory’s page, you can find an explanation about the application eligibility for couple’s room and family room.  For example, at the International lodge, Komaba, go to the following page and click [Occupancy by Student], and you can read the explanation on Occupancy of a couple room by a student.

      Eligibility for International Lodge, Komaba Lodge Annex

    Q15. Under T-cens I am listed as SELF-SUPPORTING. So in OSTA (housing online application), should I list myself as self-supporting even though I will be awarded XYX scholarship after my enrolment.

    In OSTA please provide the details about your scholarship, XYZ scholarship.
    In T-cens the definition of a self-supporting student is a student who does not receive any scholarships or who receives a scholarship from an organization other than the University of Tokyo or MEXT.

    Traveling

    Q1. Why can't I arrive on Friday afternoon?

    A1. The offices of the University of Tokyo including each dormitory's offices close by 18:00. Banks and ward/city offices also close in the early evening. Even if you arrive on Friday evening, there are almost no formalities that you can complete from then. In addition you would likely be alone during the weekend. You may feel much more comfortable to arrive in Tokyo earlier in the week.

    Your tutor, a student belonging to the same research laboratory as you, will assist you soon after your arrival in Tokyo. However, they do not work on weekends.

    Q2. Why do you recommend us to take out travel insurance?

    A2. Your official status as a student of the University of Tokyo will start after your registration at the School of Engineering. Until then, you should protect yourself against any unexpected accidents by making sure you have your own travel insurance.


    Q3. Can I arrive in Tokyo earlier than the period notified by the School of Engineering?

    A3.
    To scholarship recipients:
    You must follow the regulations of your scholarship.

    To all non-scholarship students:
    Please go to the Academic page and take into account the following probable consequences of an early arrival.

    Q4. Can I arrive in Tokyo later than the period notified by the School of Engineering?

    A4. No. You need to complete UTokyo enrolment procedures during the period notified by the School of Engineering. If you are a scholarship recipient, you must follow the regulations of your scholarship.



    Q5. I have already bought my flight ticket and plan to arrive in Tokyo on September 23rd. If I get a UTokyo dormitory, must I change my flight reservation even though I have to pay a cancellation charge?

    A5. To be honest, it is very hard for us to advise on this. You will need to make your own decision with due consideration for all the conditions mentioned below.

    If you are successfully allocated to one of the UTokyo dormitories, you will receive a Notification of Admission to UTokyo Accommodation from the Housing Office by e-mail around the end of July with the name of your allocated dormitory and your possible move-in dates.

    There is the possibility that you need to pay your monthly dormitory fee from the beginning of September due to the regulations laid down by each UTokyo dormitory. It is better for you to calculate your living expenses in Tokyo and your cancellation charge, and then decide whether it is more reasonable for you to change your flight or to arrive as previously scheduled.

    Each dormitory will, of course, assist students who arrive later than the scheduled dates.

    Please note that the University of Tokyo has already announced that there will be only a very few vacancies for the next round of applications.


    Q6. When exactly should I arrive in Tokyo? T-cens does not provide any specific date.

    It depend on your program, such as CVL, UBE, SPN, G30, JCK, and EAP, since each program may have a different schedule to welcome students. If you are not sure when to arrive in Tokyo, please contact your ICT Admissions Desk for their suggestion. We also recommend that you once again check the general academic schedule at the Schedule for Admitted Candidates.

    Luggage

    Q1. Usually I just carry my case with me. Why do you recommend delivery?

    A1. You are likely to have to change transportation several times between New Tokyo International Airport (Narita) and your destination, and sometimes escalators/elevators are not available. You may have to carry heavy luggage up and down stairs. You may have to walk from the nearest station to your housing, which is often more than a kilometre away depending on the location. You alone are responsible for carrying your own baggage, not your tutor. Please read the following URL for better understanding: Recommendations for Luggage Delivery Service

    Q2. Are there any important notes if using a delivery service?

    A2. The sum of the height, width, and length of the checked luggage should be less than 160 cm.
    * The weight of each item of baggage should be less than 25 kg.
    * Any excess in terms of weight or size will be subject to additional fees.
    * For security reasons, you may be requested to open your baggage before it is accepted for delivery.

    How to work with T-cens

    Q1. There are several files under the name of file1.docx, file8.exls, and file15.pdf and so on. I do not know what should I do with these files, because I have no files to upload there.

    A1. Please upload files such as your scholarship certificate (for those who will be awarded scholarships from organizations other than the University of Tokyo) there. If your scholarship certificate extension is pdf, please upload your file between file11.pdf and file15 pdf, and inform your ICT Admissions Desk about these files by a email.

    Academic Information

    The class catalogue is updated each March for the next academic year, which starts in April every year.

    When you click on a class in The School of Engineering Class Catalogue, a new page will open with details of the class. However, information on some classes is not fully prepared.
    The School of Engineering: Class Catalogue

    See also:
    UT Catalogue: Graduate level (Please use the MIMA search on this page)

    The School of Engineering Academic Calendar

    Campus Life

    Information for Current UTokyo students

    Shops List

    About Japan

    The Japan Times Japan National Tourist Organization (JNTO)

    About the University of Tokyo

    School of Engineering
    The University of Tokyo

    International Student Handbook

    If you would like to know more, please refer to:
    The International Student Handbook

    INTERNATIONAL COORDINATION TEAM (ICT)

    For any enquiries after registering in T-cens, please contact us by clicking on the (MAIL MARK) button at the top right.

    ICT Admissions Desk

    ICT Admissions Desk for each course supports applicants throughout their entire application period until they enrol at the University of Tokyo.

    ICT Support Desk

    Enquiries on technical problems, or from candidates of programs not mentioned above are to be addressed to:
    E-mail: ICTsupportdesk[atmark]t-adm.t.u-tokyo.ac.jp

    Your T-cens Application Number is Very Important.

    SAMPLE
    		The T-cens application number is located under your photograph on the left side of your T-cens home page. For example, the T-cens application number of this sample case is SPNPRE1415F0000001.


      1. T-cens Enquiry Form


      Contact us

      For any enquiries after registering in T-cens, please contact us by clicking on the Contact us button at the top right. Your T-cens application number is automatically printed out if you use this enquiry form.

      2. Email

      Please always preface your subject line with [Univ. of Tokyo_Your Application No.].

      We have many applicants, so it is impossible for us to identify you by name only. If you are already in the process of applying online, follow the simple instruction below. whenever you send e-mail to us.

        For example, if your T-cens application number is SPNPRE1415F0000001 and your mail concerns "Bank Statements", please write on the subject line:
        [Univ. of Tokyo_SPNPRE1415F0000001] Bank Statement

        SPNPRE1415F =Course you are applying for

      3. Postal Mail

      On regular postal mail, please write your T-cens application number clearly on the envelope.

        For regular postal mail, please write your application number clearly on the envelope in addition to your name and return postal address. Inclusion of a return address is recommended to minimise the risk of non-delivery.

    Allow Ample Time When Making Enquiries

    Even though all ICT staff members work hard to support your application, it is impossible to answer e-mails immediately after you send them, because they work with many students - each with different application conditions. Please allow ample time when you send e-mail to your designated contact on the ICT staff, and expect to wait at most three days before you receive a reply.