T-cens online Application for tha School Engineering

Guidance Information

Special Graduate Programs for
International Students

(International Admission)

東京大学 大学院工学系研究科 School of Engineering The University of Tokyo
FAQs

T-cens application consists of two parts; Online application and Postal submission.

  • Please confirm the Application Procedure from the Course Summary of your chosen course.
  • Application Logistics

Important Notes for Submission

  1. All documents are to be typed or legibly hand-written in block letters (i.e.non-cursive script).
  2. The School of Engineering will not accept any overdue applications either through the online system or via postal submission.
  3. Documents sent in connection with the application procedures will not be returned under any circumstances.
  4. Others
    • All PDF, Word and Excel files to be uploaded to T-cens should be under 2 MB,
    • A4 paper is preferable for postal submissions,
    • We would appreciate if you only use paperclips instead of stapling or pinning your application documents, and
    • Please do not put documents in a file, nor use staples (for the convenience of the ICT Admissions Desk staffs members).

Application Documents

You need to prepare two types of application documents:
a) General documents, and
b) Requirements from the department you are applying for.


a) General Documents


1.AF1 Application Form for the International Graduate Program:

Prescribed application form which will be automatically filled in as you complete the web format page between Form 1 and Form 7 under the APPLY page.


On the SUBMIT page, you will find AF1 for review. On the POST page, click AF1 for submission and generate the APPLICATION FORM 1 (AF1). Print out the APPLICATION FORM 1 (AF1) and send it with the other application documents.

2. AF2 Statement of Study Plans:

Please use the specified sheet you can download from T-cens.
Describe an outline of your research proposal, including your motivation for selecting this particular department/course. This statement needs to be written in English in no more than 1,000 words.

For G30 course applicants (G30IBP, G30UDA, and G30TMI), please fill in "Statement of Purpose IBP/UDA/TMI" instead of "AF2 Statement of Study Plans".

How should I write about my Study Plan/Research Proposal?

3. AF3 Title of Your Graduation Thesis and Its Abstract:

Please use the specified sheet you can download from the T-cens system.

Please describe your most recent graduation thesis.
- If you are applying for a Master’s degree program, please provide a brief statement about your graduation thesis for your Bachelor’s degree.
- If you are applying for a Doctoral degree program, please provide a brief statement about your Master’s degree.
- If you are applying for a Doctoral degree program and have not yet started writing the Master’s degree graduation thesis, please provide a summary of your Bachelor’s degree graduation thesis instead.
- If you have not written any graduation thesis, please provide the title(s) of essays/projects related to your research field.

4. AF4 T-cens Enquiries on Educational and Occupational Background (AFEB):

Go to the Curriculum Vitae page and work on it.
Prepare your AF4_AFEB.pdf and upload it on T-cens.
Curriculum Vitae

5. AF5 List of Recognitions, Memberships, and Titles of Conference Papers for T-cens:

AF5 consists of three (3) sheets. Please use the specified sheets you can download from the T-cens system.

AF5-1 List of scholarships, prizes, honours, awards and other recognitions, if any.
AF5-2 List of memberships in honourable societies and professional organizations
AF5-3 List of titles and details of conference papers

6. Recommendation Letters:

The School of Engineering requires two letters of recommendation and at least one of these recommendations should be completed by a university faculty member who has taught you or knows your work.
Please refer to the Recommendations page for detailed instructions about how to prepare these recommendations.

Recommendations

7. Academic Transcript (Undergraduate/Graduate level, if applicable) and Grade Scales:

Full academic transcript

Present a full academic transcript of all universities and colleges attended from your freshman year to the present showing the grades given to the applicant per department (including for general education).

Transferring students must also submit their transcripts from their previous colleges, etc.
A degree certificate or a graduation certificate simply showing the ranking of the applicant at graduation will not substitute for academic transcripts.

  Academic transcripts of your Bachelor's degree Academic transcripts of your Master's degree
Applicants for a Master's degree course
YES
Not necessary
Applicants for a Doctoral degree course
YES
YES

Grade Scales

Indicate your grade and the grading system, which are usually shown in the academic transcript issued by the university you attended. 
The academic grading system may differ between universities; as letters (generally A through F), as a numeric range (for example 1 to 5), as a percentage of a total number of students, as a number out of a possible total (for example out of 100), and so on.   We accept various grading system evaluations, but please present a Cumulative Grade Average (CGPA) or GPA if shown in your academic transcript, as this is most preferable.

If your transcript does not show such information, you can submit a screen-print of the university website, and an explanatory letter issued by your university authorities about your grade and/or the university’s grading system.

Submission rules on Academic Transcripts, Certificates of Graduation, Certificate of Degree, and Diploma
How can I upload my transcript and the gradying system in the File Upload page under the Applying tab?

8. Certificate of Graduation and Certificate of Degree (Bachelor's degree / Graduate level, if applicable):

T-cens defines a certificate as a paper-based academic document which all applicants should be able to request from their alma mater or currently attended university whenever he/she needs to submit such certification to the University of Tokyo.             

One of the qualifications to enter this degree program at the University of Tokyo’s Graduate School of Engineering is to have completed a bachelor’s degree (for master’s programs) or a master’s degree (for doctoral programs) before enrolling at The University of Tokyo.
Students who have completed programs at foreign universities must indicate the degree acquired. If your Certificate of Graduation does not include official evidence of the awarding of a degree, you must also submit additional documents that verify the conferral of such a degree.
In addition to completing a degree program, you are also required to demonstrate that you have basically completed a minimum of sixteen years (for master’s candidates) and eighteen years (for doctoral candidates) in the educational system of a country other than Japan.

  Certificate of Graduation and Certificate of Degree of your Bachelor's degree Certificate of Graduation and Certificate of Degree of your Master's degree
Applicants for a Master's degree course
YES
Not necessary
Applicants for a Doctoral degree course
YES
YES
Submission rules on Academic Transcripts, Certificates of Graduation, Certificate of Degree, and Diploma

9. Diploma:

Diplomas are not ordinarily accepted by the Graduate School of Engineering; however if you cannot submit either a Certificate of Graduation and/or a Certificate of Degree, instead we will accept a certified copy of your diploma. In addition, if your home institute only issues a Certificate of Graduation and/or Certificate of Degree once, the Graduate School of Engineering considers them equivalent to a diploma, and accepts a certified copy of your Certificate of Graduation and/or Certificate of Degree. Please carefully read about Certified Copies and follow the instructions given.

Submission rules on Academic Transcripts, Certificates of Graduation, Certificate of Degree, and Diploma

10. Letter or Certificate of Expected Graduation (if applicable):

If you are an on-going student and do not hold a relevant degree at the time of application to the Graduate School of Engineering, you can submit one of the following documents as a substitute for your degree certificate.

    All these documents must be the original and are issued by your university/institute.
  • Certificate of Expected Graduation
  • Certificate of Enrolment
  • Provisional Degree Certificate
In this case, please remind that;
1) you must provide the date that your bachelor's/ master's degree is expected to be conferred (month/year) at Form2 under the Applying tab, and
2) your certificate of graduation, degree certificate, and complete academic transcripts must be submitted during the enrolment process to the University of Tokyo.

Submission rules on Academic Transcripts, Certificates of Graduation, Certificate of Degree, and Diploma

* Submission rules on Academic Transcripts, Certificates of Graduation, Certificate of Degree, and Diploma

    For online submissions, upload a digital copy.
    For postal submissions, send them by post as per the rules below.

    Documents sent in connection with the application procedures will not be returned under any circumstances.

      Academic documents' issuance by your university
    Any time by request Only once

    Language of the academic documents

    English

    Genuine

    Certified copy
    +Explanatory letter

    Foreign
    Languages

    Genuine
    +English translation
    +Translator’s info.

    Certified copy
    +English translation
    +Translator’s info.
    +Explanatory letter

    Originals required
    Academic transcripts, Certificates of Graduation, and Certificates of Degree must be original, as issued by your university, and include the school’s stamp or embossed seal and the signature of the authorizing official, such as the dean of your home university.

    Certified Copies
    If the original Certificate of Graduation and/or Certificate of Degree are not available or are only issued once officially, the Graduate School of Engineering accepts certified photocopies of diplomas when the following are satisfied.

      1. The photocopied diploma should include genuine stamps of attestation from your university that it is an accurate facsimile of the original document.
      2. Submit an explanatory letter detailing the reason for submitting a photocopied diploma. Use the specified format downloadable from T-cens.

    Language
    If your home institution issues academic records, such as transcripts, Certificates of Graduation and/or Certificates of Degrees in English, you can submit them in English.

    If your home institution does not issue academic records, such as transcripts, Certificates of Graduation and/or Certificates of Degrees in English, you need to submit the ones issued in the original language accompanied by an English translation except for documents written in Japanese.

    English translations
    If your home institution does not issue academic records, such as transcripts, Certificates of Graduation and/or Certificates of Degrees in English, you need to submit translations which satisfy the following conditions.                                                                         

      1. English translations are required for all languages, unless the institution issues original documents in English.
      2. You may submit translations prepared by certified translators for a suitable legal entity such as your university, Ministry of Education, or a local notary.
      3. Translations must be literal and complete versions of the original records, and should include genuine stamps of attestation from the above-mentioned appropriate legal entity.
      4. Submit an explanatory letter about the English translation. Use the specified format downloadable from T-cens.  

    Important notes:

    • The Graduate School of Engineering at the University of Tokyo may contact your universities and the certified translator who translated your documents into English to verify the nature or authenticity of your academic documents.
    •                     
    • Documents sent in connection with the application procedures will not be returned under any circumstances.

11. Personal Identification:

A photocopy of your valid passport (most preferable), census register, or other proof of citizenship. Identification card with your photo is preferable. Please do not send the original.

12. Photo:

Head-and-Shoulders Photo needs to be uploaded on T-cens.
    • Your photo should have been taken within the 6 months prior to the application.
    • The file size must be no more than 500 kB.
    • Frame the subject showing their full face, frontal view, with eyes open.
    • Photograph the subject against a plain white or off-white background (preferably).
    • Use the '.jpg' file extension.

b) Requirements from the Department you are applying for

13. English Language Proficiency:

Please confirm each course's own policy on English language test scores through its own website and the Submission Checklist under the Course Summary.

Language Requirements

14. GRE Score Record: (strongly recommended)

Please confirm each course's own policy on GRE test scores through its own website and the Submission Checklist under the Course Summary.

The GRE Test Scores

15. Additional Requirements from the Course you are applying for

Please confirm each course's additional requirements through its own website and the Submission Checklist under the Course Summary.


FAQs on Academic Documents

Please refer to the Frequently Asked Questions page.

Submission Checklist

  1. Download the checklist of your chosen course from the FileUpload page of your T-cens account and the Course Summary. Confirm which doucments are required to submit (either or both online and post).
  2. Read Important Notes for Submission, and How to Read the Submission Checklist before you prepare your documents.
  3. Submit this submission checklist together with the all required application documents.

How to Read the Submission Checklist

1) Required materials

Essential materials for application.
(  ) Please submit these materials "if applicable to you".

You do not need to upload or send any other documents that are not required to support your application.

2) How to Submit the Required Documents

There are four document categories based on how they are to be submitted.
(A) Online application + print out + submission by post Please first fill in the "Online Application", print out the form, sign it, and post this original with your signature. This PDF file is known as the Application Form for International Graduate Program (AF1) hereafter.
(B) Download + upload + print out + submission by post Download the specified form from T-cens, fill it out, upload the form back to T-cens, and also return a copy by post.
(C) PDF + upload + submission by post Convert the materials into a PDF file, upload the PDF file to T-cens, and also return a copy by post.
(D) Materials to be submitted by post Ensure posted materials will arrive by the due date.


Reconfirm the Important Notes for Submission before you submit your application documents (both online and by post).